Student Volunteers

• Log in to the SIGGRAPH Asia Submission System
• Select "Begin a New Submission"
• Select "Create" for the Student Volunteer submission form

Due to the high volume of applicants, we regret that we cannot accept any late applications.
Please comply with the submission deadlines and ensure that you submit your application by the appropriate day and time. We cannot make any exceptions for students due to miscalculation of the application deadline. Thank you for your understanding.

17 July 2021, 23:59 UTC/GMT: Team Leader Applications Deadline

Only open to students who have previously served as Student Volunteers. Applicants must complete TL-specific essays in addition to the regular elements of the Student Volunteer application. Please adjust your spam filter so that messages from siggraph.org email addresses will not be placed in your junk-mail folder. Applicants who are not accepted as Team Leaders will still be considered for Student Volunteer positions.

14 August 2021, 23:59 UTC/GMT: Deadline for Student Volunteer Applications

Interested students are required to complete the application and upload proof of their full-time student status (valid student ID, transcript, or proof of enrolment, etc. - please see the eligibility criteria below).

SV (Student Volunteer) Eligibility Criteria

• For those who did not served as Student Volunteer in SIGGRAPH Asia 2020:
  Enrolled as a full-time high school, undergraduate, or graduate student during the 2020 academic year, or graduated after 1 January 2019.
  
  For those who served as Student Volunteer in SIGGRAPH Asia 2020:
  Enrolled as a full-time high school, undergraduate, or graduate student during the 2019 academic year, or graduated after 1 January 2018.
• At least 18 years of age as of 15 November 2021.
• Willing and able to fulfil the required amount of on-site volunteer service allocated by the Student Volunteer Program.
• Proficient in the English language.
• Complete their volunteer application prior to the Application Deadline (14 August 2021, 23:59 UTC/GMT).

TL (Team Leaders) Eligibility Criteria

• Demonstrate outstanding abilities as an SV in at least one of the three most recent SIGGRAPH or SIGGRAPH Asia conferences.
• Show themselves to be organized, motivated, enthusiastic and dedicated towards helping the conference run smoothly.
• Capable of performing well under pressure and effectively managing large groups of people.
• Complete their volunteer application prior to the TL Application Deadline (17 July 2021, 23:59 UTC/GMT).

Support the SIGGRAPH Asia 2020 Virtual Event (Exact dates to be advised)

Commit 16 hours (approximately) of volunteer service to the Conference.

Examples of Student Volunteer assignments may include:

• Monitoring doors
• Checking badges
• Facilitating spoken-language translations
• Assisting conference contributors at various venues
• Providing general assistance for attendees in all areas of the Convention Centre

Volunteers must not depart from Tokyo International Forum earlier than 18:00 on Friday, 17 December 2021. We recommend that you consider staying until Saturday, 18 December 2021 to celebrate a successful conference together with your new SIGGRAPH Asia colleagues on the Friday evening.

Complementary SIGGRAPH Asia 2021 Full Conference Registration

Student Volunteer Special Sessions

Hear top professionals in the industry (and former student volunteers) speak about tips, tricks, and job opportunities at exclusive "Student Volunteer-only" sessions at SIGGRAPH Asia 2021!

S3 Résumé and Reel Review Sessions

Polish that reel and résumé, and get some professional feedback to land that dream job (but get in touch quickly, as space is limited)! This program is made possible by the SIGGRAPH Student Services Committee (S3).

Networking

Meet students from all over the globe who share your passion for computer graphics!

Other Surprises

You never know what's in store! From special guests to prizes, we are always up to something fun for our hardworking student volunteers!

Access to the SV application system is now open.

Ready to apply? Access our application system here. Good luck, and we hope to see you at SIGGRAPH Asia 2021!

• Log in to the SIGGRAPH Asia 2021 Submission site (create a new account if you do not have one)
  
• Select the 'Make New Submission' tab and click on the 'Student Volunteer' link

Submission Deadlines and Outcomes
Acceptance and Deployment
General Matters

Submission Deadlines and Outcomes

When is the deadline to submit applications to the Student Volunteer Program?

Applicants are responsible for their application status, and only completed applications will be considered. Incomplete submissions will not be considered and all submissions must be made online. You are encouraged to submit early to allow time for unforeseen circumstances that may delay your submission, including problems with your internet connection.

How will SIGGRAPH Asia 2021 address network failures?

SIGGRAPH Asia is only responsible for the availability of the submission server. If the Student Volunteer Program Chair is notified of a hardware or service failure in the submission system, they will authorize an appropriate adjustment and inform applicants via the SIGGRAPH Asia 2021 website. All other network failures between an applicant's location and the SIGGRAPH server will not exempt them from deadline-related obligations. Note that the local clock on the submission server determines the final submission deadline time.

When and how will I be notified if I have been accepted?

All applicants who submit a completed application will be notified of their application's status via email around 28 August 2021, 23:59 UTC/GMT. Team leaders will be notified around 31 July 2021, 23:59 UTC/GMT.

My email address will be changing soon. How can I notify you of the update?

You can change your contact information using the online system at any time.

I have submitted the online form, but it still allows editing. Am I done?

Yes and you may continue editing it until the submission deadline.

Back to FAQs links

Acceptance and Deployment

I am a Student Volunteer working 16 hours and I am receiving complimentary hotel accommodation. However, I will arrive Tokyo a day early. Can I get an extra night of accommodation?

No. Decisions on complimentary housing are final and cannot be negotiated.

I have been accepted as a Student Volunteer, but I am no longer able to attend the Conference. Who should I notify?

If you need to decline your position for any reason, please send an email to the Student Volunteer Program Chair as soon as possible so that we can make alternative arrangements.

What should I wear during the conference?

Comfortable clothes and shoes (appropriate t-shirts, polo shirts, shorts, jeans, trousers, and sneakers). Many attendees dress casually during the Conference, and formal business attire is generally not required. Please note that SIGGRAPH Asia is a professional conference and thus, if you are not sure if something is appropriate or not, please ask.

What are my working hours like?

Depending on the duties assigned, student volunteers may have shifts that start as early as 8am and end at 7pm; however, there are shifts that do run later. Some student volunteers may have schedules that run as late as 10pm. We will do our best to avoid assigning students back-to-back shifts and spread their duties over the course of the Conference, but we cannot guarantee this.

What is a Student Volunteer expected to do during the Conference?

We are currently finalizing the details and requirements for the virtual support team, and will be able to share the detailed scope of work in the weeks to come.

What is a Team Leader expected to do during the conference?

Team leader's tasks, beyond usual student volunteer tasks, include leading and coordinating student volunteers in their respective areas and coordinating volunteer duties with the SIGGRAPH Asia 2021 Conference Committee members who oversee venues over the course of the Conference. Team leaders also aid in training and supervising student volunteers, as well as assisting the organizers, other committee volunteers and attendees.

Can I bring personal items and bags to the event venue?

Yes. The Student Volunteer Program Office will reserve an area for student volunteers to keep their personal items. However, do note that SIGGRAPH Asia 2021 organisers will not be responsible for any lost or stolen items.

What should I do if I am dismissed early from my shift?

You should inform your team leader and then report to the Student Volunteer Program Office. If you cannot find your team leader, please report directly to the Office.

Back to FAQs links

General Matters

Are cameras allowed in the conference?

You can take your camera to the receptions, but use of camera is not permitted at certain conference sections unless you have an approved media pass or are part of the organizing committee.

Will I be able to experience some of the exhibits and other conference events?

Yes. As one of the perks of being a Student Volunteer, you will have the equivalent of a Full Conference registration, so you will be able to go almost anywhere in the conference. The exhibition hall and most of the conference will be open to you during your free time.

My question is not in these FAQs. Who should I ask?

Please send an email to the Student Volunteer Program Chair and they will reply to you as soon as possible. Should your question apply to other student volunteers as well, we will post your question, the answer to it, and other additional information on the web site.

Back to FAQs links

All deadlines are 23:59 UTC/GMT.

13 April 2021
Application System Open

17 July 2021
Team Leader / SV Productions Team Application Deadline

14 August 2021
Student Volunteer Application Deadline

14 December 2021 (14:00 Local Time)
Accommodation Check-in (For SVs who receive housing assistance)

15 December 2021 (12:00 Local Time)
SVs Check-in (At the SV Office in Tokyo International Forum)

15 December 2021 (15:00 Local Time)
SV Orientation

14 - 17 December 2021
SIGGRAPH Asia 2021

17 December 2021 (18:00 Local Time)
SV Check-out

18 December 2021 (10:00 Local Time)
Accommodation Check-out (for SVs receiving housing assistance)

ACM SIGGRAPH strives to create a welcoming and nurturing community for everyone working in computer graphics and interactive techniques independent of gender, sexual orientation, ethnic background, religion, country of origin, or abilities. Work submitted to this program should be in alignment with these values.

For any submission to an ACM SIGGRAPH conference or Standing Committee activity, the person in charge (PIC) of the program should be aware of and sensitive to potential issues pertaining to the ACM SIGGRAPH values of Diversity, Equity, and Inclusion. If an issue is identified, then the authors of the submission shall be asked to modify their submission to resolve the issue before acceptance. If the PIC is unsure if there is an issue, then they should contact the Chair of the DEI Committee for advice.